Minutes - Sixteenth annual conference of EASL
Participants || Notices
of members || Conferences & meetings || Treasurer's
report || Booksellers' visit || BEASL
|| WWW homepage || Subject thesaurus
|| Local histories || Periodicals
|| Exchange of duplicates || Election
of officers || Next EASL conference || Automation
The sixteenth annual conference of EASL was held at the Sinologisches
Seminar der Universität Heidelberg from 11th to 14th September 1996.
The meetings were chaired by Katharina Thölen (main session) and Thomas
Jana Srajeová (Czech Academy of Sciences, Prague)
YU Dong (Biblioteca Apostolica Vaticana)
Basilia Fang (Österreichische Nationalbibliothek)
Katharina Thölen (Universität Zürich)
Hubert Delahaye (College de France, Paris)
Brigitte Auby (Bibliothèque Interuniveritaire des Langues Orientales,
CHENG Ying (Centre Chine, Paris)
Marc van der Meer (Sinologisch Instituut, Leiden)
Andreas Mixius (Universitätsbibliothek und TIB, Hannover)
Johann Michael Streffer (Staatsbibliothek zu Berlin)
Renate Schmidt (Staatsbibliothek zu Berlin)
Diane Strobl (Bayerische Staatsbibliothek, München)
Thomas Hahn (Universität Heidelberg)
Annette Specht (Universität Heidelberg)
Thomas Kampen (Universität Heidelberg)
Bénédicte Héraud (Sinological Serials in European
Libraries Project, Heidelberg)
Michael Leibold (Universität Würzburg)
Li-yun Banck-Hsieh (Moderne China-Studien, Universität zu Köln)
Anne Labitzky-Wagner (Landesspracheninstitut NRW, Bochum)
Matthias Kaun (Christian-Albrechts-Universität zu Kiel)
Bénédicte Vaerman (Katholieke Universiteit Leuven)
Bent Pedersen (Det Kongelige Bibliotek, København)
Koen Wellens (Universitetsbiblioteket i Oslo)
Sue Small (School of Oriental and African Studies, London)
Graham Hutt (British Library, London)
David Arrandale (Brotherton Library, University of Leeds)
Charles Aylmer (Cambridge University Library)
David Helliwell (Bodleian Library, Oxford)
Urs Widmer (PC-Lab, Bremen)
Heinrich Allers (Goethe-Institut, München)
Karen Smith-Yoshimura (The Research Libraries Group, Inc.)
ZHANG Aizhen (China International Book Trading Corporation)
ZHEN Naili (China International Book Trading Corporation
Martin Hanke (China Buchservice, Hamburg)
Stephan Feldman (Asian Rare Books, New York)
Anja Merdan (Harrassowitz)
After some opening words by the Chairman, a short welcoming address
was given by Professor Susanna Weigelin-Schwiedrzik.
1 Notices of members
1.1 The new extension to Cambridge University Library for CJK materials
is to be named the Aoi Pavilion «C¤««F after the
donor. It is expected to open in spring 1998. (Charles Aylmer).
1.2 The Oriental Department of the Royal Library in Copenhagen will
move to its new building in autumn 1998. (Bent Pedersen).
1.3 Work has just begun on a new building for the library of Oslo University.
It is expected to be complete by autumn 1998. (Koen Wellens).
1.4 The libraries of the China-Europa Instituut and Chinees-Japanse
Bibliotheek in Leuven are to be unified. The process will be complete by
autumn this year. (Bénédicte Vaermann).
1.5 A new allegro catalogue has been started at the Ostasiatisches Seminar
of Zürich University. (Kathy Thölen).
1.6 A new allegro catalogue is about to be started at the Sinologisches
Institut of Würzburg University. (Michael Leibold).
1.7 The Robert Morrison Collection of old Chinese books at SOAS is to
be catalogued. Hong Kong Government Office Library material has been donated
to SOAS, including some 794 volumes of western books, in addition to periodicals.
The gift includes a complete set of their information files from the 1960's
to 1993, in microfiche form. (Sue Small).
1.8 During the next 2-3 years, the Dunhuang Research Group in Paris
is to produce a CD-ROM of Chinese rubbings in all French libraries except
the Bibliothèque Nationale. The Pelliot catalogue of Dunhuang manuscripts
in Paris has been completed. (Hubert Delahaye).
1.9 Some doubt exists as to the continued online availability of the
25 dynastic histories database outside Heidelberg. The Chairman agreed
to seek clarification on this matter.
1.10 Zhonghua Shuju (Peking) is preparing a new facsimile edition of
the extant parts of Yongle dadian, and would like to know their
location and identity. If you have any, please inform Zhang Chenshi at
Zhonghua shuju, 36 Wangfu- jing, Beijing, or inform Frances Wood or Graham
Hutt at the British Library, who will pass the information to Zhang Chenshi
when he visits in October. (Graham Hutt).
2 Conferences and meetings
2.1 The German colleagues' association (Die Arbeitsgemeinschaft Deutscher
Sinologischer Bibliothekare) held a large meeting in Wolfenbüttel
in May. Important topics of debate included automation and congshu.
It has been agreed that henceforth they should meet once a year. (Michael
2.2 The French colleagues' association (Sinodoc) continues to meet twice
a year. Current issues include a shared acquisition policy in times of
budget cuts, and the mounting of all French bibliographic databases on
a single server. (Hubert Delahaye).
2.3 Several members attended the EACS conference in Barcelona, at which
Professor Rudolph Wagner was elected President. At the conference, the
need for co-operation between libraries was emphasised, especially in times
of financial stringency. (Thomas Hahn).
2.4 Dierk Hoeppner conducted a successful workshop on allegro parameterisation
in Heidelberg in July. Those members present who are using allegro expressed
the wish that another such workshop should be held.
2.5 Several members attended last month's IFLA conference in Peking.
J-M Streffer reported that the coverage of issues relating to non-Roman
scripts had been disappointing.
3 Treasurer's report
A statement of accounts prepared by Tony Hyder was presented, and unanimously
accepted. He was thanked for his work.
4 Booksellers' visits
For the first time at an EASL conference, several booksellers came to
make presentations at the invitation of Thomas Hahn. Short outlines of
their services were given by Zhang Aizhen (CIPTC), Stephen Feldmann (Asian
Rare Books) and Anja Merdan (Harrassowitz). Members were able to view their
exhibitions throughout the conference.
5.1 Michael Leibold presented the 9th issue of BEASL, and was congratulated
on its successful completion. He was also thanked for his work in obtaining
substantial advertising revenue, which had defrayed almost two thirds of
the production costs. 250 copies have been printed.
[Please note that the address of one of the advertisers in BEASL
9 has changed since printing: Martin Hanke, China Buchservice, Mattenmoorstraße
7-9, D-21217 Seevetal; tel. +00 49 40 76910727; fax. +00 49 40 7691-728.]
5.2 He announced that owing to other commitments, he was unable to continue
as editor. Marc van der Meer offered to edit and produce the next 2 issues
at Leiden, and his offer was unanimously and gratefully accepted.
5.3 Arrangements for the mailing of BEASL will continue as before.
5.4 The Secretary will solicit payment for issues 10 and 11, the amount
to be fixed in the region of [[sterling]]10 sterling in consultation with
[The Treasurer has agreed that the price of issues 10 and 11 will
remain [[sterling]]10. Payment for both issues will be solicited when issue
10 is mailed.]
6 WWW homepage
6.1 The EASL WWW homepage has now been set up and made available from
the Kiel fileserver by Matthias Kaun. After a short demonstration, members
expressed complete satisfaction with progress to date and congratulated
Matthias on a most professional result.
6.2 Members were encouraged to produce and provide links to their own
home pages, and to make suggestions for further enhancements.
6.3 It was agreed that the EASL membership directory might be kept updated
most conveniently on the Secretary's own fileserver, and this possibility
would be investigated, together with the mounting of minutes of EASL conferences.
6.4 It was also felt desirable that the homepage should point to minutes
of the local associations of France, Germany and the United Kingdom.
7 Subject thesaurus
7.1 J-M Streffer announced that the project to compile a Chinese subject
thesaurus had had to be abandoned owing to a lack of support from the Staatsbibliothek.
7.2 He was of the view that contributions on this subject at the recent
IFLA conference had also been disappointing.
7.3 There was an amorphous discussion on the various issues involved.
8 Local histories
8.1 Thomas Hahn reported that it had proved impossible to proceed with
the project to produce a union catalogue of Chinese local histories in
European libraries owing to a lack of funds.
8.2 He also reported that Zhuang Weifeng had been unable to get a visa
in time to attend the conference.
8.3 After some discussion on the feasibility of the project, its future
was left in a state of uncertainty.
9.1 EDOCS (European Database of Chinese Serials). J-M Streffer reported
that as no contributions to EDOCS had been received since the last conference,
there had been very little input into the database. EDOCS had been converted
into an allegro database, and the datafiles and searching software would
shortly be placed on an FTP server and made available to members.
9.2 SSELP (Sinological Serials in European Libraries Project). Bénédicte
Héraud outlined progress to date on this EACS project, and there
was a demonstration of the database. As it stands at present, the database
contains 4,200 records, representing holdings in Heidelberg, British libraries,
the IHEC in Paris, together with a few from the Centre Chine. Attempts
would be made to fully incorporate all the data currently in EDOCS.
9.3 It was agreed that progress of both databases would be reviewed
next year, and that it the meantime, members should make their serials
data available to both parties equally.
10 Exchange of duplicates
Bent Pedersen outlined the various methods by which duplicates might
be exchanged. It was agreed that members should co-operate in this matter
more actively than hitherto, having in mind the particular needs of colleagues
in Eastern Europe.
11 Election of officers
Kathy Thoelen, David Helliwell and Tony Hyder were re-elected to their
respective offices of Chairman, Secretary and Treasurer.
12 Next EASL conference
Bénédicte Vaermann invited EASL to hold its next conference
at Leuven, and this offer was unanimously accepted. It was agreed that
the conference should be held from Wednesday 10th to Saturday 13th September
1997, with the automation session again being restricted to the Wednesday
afternoon, and continuing on Saturday morning if necessary.
The Sixteenth EASL Conference closed with an expression of thanks to
Annette Specht, Bénédicte Héraud, and Thomas Hahn
for their excellent arrangements.
As is now our custom, automation matters were not discussed during the
main part of the conference, but at separate sessions on Wednesday 11th
and Saturday 14th September. As agreed, only the briefest summary of proceedings
is being appended to the minutes of the conference.
1 Online demonstrations of:
RLIN CJK (Karen Smith-Yoshimura)
OCLC CJK (Thomas Hahn)
Cambridge University Library short-title catalogue (Charles Aylmer)
2 Paper on CJK character coding (Urs Widmer)
3 Local reports by:
J-M Streffer (Berlin)
Koen Wellens (Oslo)
Marc van der Meer (Leiden)
Charles Aylmer (Cambridge)
David Helliwell (Oxford)
4 Information on WJ v2.0 & China MARC CD-ROM 1988-98 (Charles Aylmer)